Authors (including presenting author) :
Tsang TL, Yeung LFM, Lo YC, Ngai YY, Cheng HK
Affiliation :
Department of Anaesthesia & Operating Theatre Services, Tseung Kwan O Hospital
Introduction :
Operating theatre is a specialized clinic area which provides an optimum environment for patients to undergo surgeries or procedures. Due to the complexity of the theatre workflow, newly-joined fresh graduated nurse may be inadequately prepared for their role in this clinical specialty. Therefore, structured staff training record is beneficial for staff development, manpower deployment and patients’ safety. With the development Project of Smart Hospital in Tseung Kwan O Hospital (TKOH), Department of Anaesthesia and Operating Theatre (A&OT) has developed the Training Information and Management System (TIMS) as one of the program modules. By using the data analytic tools, the number of times of a particular staff who performed scrub role or circulating role in particular operations are collected and analyzed. Such information is essential to facilitate manpower deployment and staff training.
Objectives :
1. To facilitate staff deployment in operating theatre – assigning right personnel to perform the right tasks
2. To facilitate post-registration staff training in operating theatre
Methodology :
TIMS was developed in 2018. By using the information recorded in the Perioperative Nursing Information (PNIS) – a system for intraoperative counting and nursing documentation, all the staff data for scrub and circulating personnel of all operations will be collected by TIMS and used as statistical purpose.
Such data will be stored and analyzed in the electronic dashboard (SMART DASHBOARD) – which is a system for staff and facilities deployment used in of A&OT, TKOH. When an operation is booked, the nurse in-charge can make use of the control panel of electronic dashboard to check the number of times of a staff who performed scrub role or circulating role in particular operations, or the list of all staff who have participate in a particular operation. This is very useful for deployment of staff to perform the right job especially when there is a complex case in a critical situation. Such information can also be used as identifier for further staff training and development.
Result & Outcome :
TIMS is proven to be effective in staff deployment and designing tailor-made training for individual staff. It is especially useful to facilitate nurse in-charge to assign suitable staff in critical situations. The system is kept developing to improve its user-friendliness and filtering functions.
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